Frequently Asked Questions
What is INCOSE?
INCOSE is the International Council on Systems Engineering. Information about the history of the organization, its mission and objectives can be found on the website at www.incose.org.
What is the INCOSE workshop?
INCOSE's International Workshop is the event of the year for systems engineers to contribute to their industry. Attendees spend 4 focused days working alongside fellow systems engineers who are there to make a difference. Unlike INCOSE's annual International Symposium and other conferences, there are no paper, panel, or tutorial presentations. Systems Engineers at all levels and from all backgrounds are encouraged to engage in working sessions, and contribute their knowledge and experience to take the discipline forward.
When and where is the workshop this year?
IW2025 will be hybrid, 1-4 February, 2025. The workshop will be held at the Barcelo Sevilla Renacimiento hotel in Seville - Spain.
Who can attend the workshop?
The workshop is open to members, and non-members are encouraged to join INCOSE prior to attending the IW.
How much does workshop registration cost?
Attending in person
You may register either for the full Workshop (four days) or for one or two days. Registration allows unlimited access to plenary session and open meetings (please refer to What is the difference between an open and closed meeting at the IW and IS?), food and beverage for lunch, breaks, and the closing reception, as well as registration materials. Attendance for three days will be treated as a full registration. In person attendees will also have access to the virtual platform. Guest tickets for social events are available when you register. Please note that this allows guests access to the event space, but does not include attendance of the Workshop sessions or meals and breaks.
Attending remotely
Registration for virtual participants includes a full registration allowing 4 days of access to on demand and live sessions but also to open meetings (please refer to What is the difference between an open and closed meeting at the IW and IS?). Some sessions might not be broadcasted and recorded. Please check the program for more information on each session.
INCOSE members receive a discount on their registration fees. For more information visit the registration fees webpage. Questions about registration should be directed to registration@incose.net.
When can I register?
Registration will open early November 2024 and will close the last day of the event.
What is the meaning of a hybrid event?
A hybrid event combines in-person and virtual elements in a way that unlocks a live dialogue between and among presenters and attendees—whether they join in person or online.
IW2025 will include an in-person experience at the Barcelo Sevilla Renacimiento hotel and an online experience hosted on our virtual event platform.
When will the program be available?
The program is forming according to members/WGs submitting their meetings and workshops. These focused workshop sessions will include small group breakouts, interspersed mini-presentations, interactive dialog, and input from multiple areas of expertise to produce key outcomes and decisions (e.g. advance a product, create a new product, broaden knowledge). Stay tuned!
Which video conferencing tools will be used for the hybrid workshop?
INCOSE will use a customized web-based environment for the Hybrid 2025 Workshop providing access to broadcasted sessions. Broadcasted sessions will be streamed on the virtual platform or conducted using Zoom.
Where can I stay?
A number of rooms have been pre-reserved at negotiated rate at the Barcelo Sevilla Renacimiento hotel.
More information here.
How long will the recordings be available?
After February 28, 2025, the event platform will be closed. Within 60 days of the event closing, INCOSE will make available the recordings from the event through the INCOSE website.
What is an in person presentation?
Presentation is only available to in person attendees. It will be recorded and made available from the PDP 90 days post event.
What is a broadcasted presentation (not designated available for replay)?
Presentation is broadcast for in person and virtual attendees. It will not be recorded.
What is a broadcasted presentation available for replay?
Presentation is broadcast for in person and virtual attendees. It will be recorded and posted on the platform during the event.
Q&A in live presentations
If your question has not been answered live, please go the platform and type your question in the Q&A module of the presentation.
When does the IW2025 virtual platform close?
The IW2025 event platform will be available until February 28, 2025.
Is there a standardized measure of conference hours for INCOSE continuing education requirements?
Participants in INCOSE’s International Workshop (IW) and International Symposium (IS) may claim Professional Development Units (PDUs) toward their renewal as Associate Systems Engineering Professionals (ASEPs) and Certified Systems Engineering Professionals (CSEPs). IW participation counts toward the category of “Attend non-peer-reviewed Professional Technical Society event,” for which they may claim a maximum of 30 PDUs in a renewal period. IS participation counts toward the category of “Attend peer-reviewed Professional Technical Society event,” for which there is no maximum in a renewal period. Working group meetings outside of the IW and IS count toward the category of “Participate on Professional Technical Society working groups, committees, etc.” for which there is no maximum in a renewal period. All activities should be claimed according to the number of hours of participation, rounded to the nearest quarter hour, with one hour equaling 1 PDU. More information on INCOSE Certification renewal is posted at https://www.incose.org/systems-engineering-certification/the-certification-process/how-do-i-renew
What is the difference between an open and closed meeting at the IW and IS?
INCOSE values transparency in all its actions and activities. An open meeting is one in which you can drop in and start contributing to the work of the participants - in true workshop style. Closed meetings are those with a focused agenda and an audience qualified to address the agenda. In many cases, you can reach out to the chair of a meeting in advance - either to join the group or to observe. In some cases, it may be inappropriate; for example, the CAB is for corporate members; the CAG is the advisory group for Certification discussing sensitive topics where the meeting must be closed to protect the integrity of the process and the certification.
COVID 19 - What to expect at the International Workshop?
The health and safety of our attendees is our top priority.
INCOSE, along with the Barcelo Sevilla Renacimiento hotel, will adhere to the current health precautions in effect when IW2025 convenes.
Travel to the E.U. and Spain